Don’t lose momentum! Continue to monitor wireless costs.

Wednesday, December 17, 2014

Over the past few weeks, we’ve been discussing 10 rules to help reduce your mobile costs.  Number eight is a must if you want to maintain your savings.   Rule #8 – Monitor Wireless Costs and Usage on an Ongoing Basis With many systems, getting started is the easy part – maintaining the system is where the real work lies. With hundreds or even thousands of people using wireless devices, keeping a wireless expense control plan on track requires some ongoing effort otherwise benefits will quickly erode. Without proper scrutiny to monitor your wireless costs, users revert to old habits, unauthorized devices show up, and spending starts to creep up again. Carriers have to be watched carefully as well, as … Continue reading »

Executive Summary: Navigating the Security Risks of VoIP

Monday, December 15, 2014

Avema’s CIO Roundtable Series  On Tuesday, December 2nd, Avema Corporation hosted its first event in in its CIO Roundtable Series, focusing on the security risks of VoIP.  The roundtable series is intended to provide IT executives with the opportunity to discuss and explore critical telecom and IT issues. Participants in the CIO Roundtable, which was entitled “Navigating the Security Risks of VoIP,” was one of Canada’s top IT lawyers, Eric Boehm, Partner, Borden Ladner Gervais LLP, who offered insight into the legal issues that VoIP presents, especially surrounding data integrity and security. Ned Zecevic, VP of Eastern Canada, IT with Canaccord has already migrated his organization to VoIP, and was able to share Canaccord’s journey as part of the discussion.    … Continue reading »

Keep track of your mobile inventory

Thursday, December 11, 2014

We’ve been discussing 10 rules to help reduce your mobile costs.  You’d be surprised how often rule number seven gets overlooked.     Rule #7 – Do a Comprehensive Mobile Inventory Wireless devices are small and tough to keep track of. Without conducting a regular mobile inventory, devices can accumulate or disappear, and in the wireless world, this can be an expensive problem. Many Avema clients discover, for example, that there are no users to match some of the user accounts they are being billed for. Without an accurate inventory, or some sort of wireless expense management platform, phones with zero usage will continue to cost the company money. Devices are also frequently stolen or lost. In addition to the … Continue reading »

Negotiate! Wireless carrier plans are more flexible than you think.

Wednesday, December 10, 2014

We’ve been discussing 10 rules to help reduce your mobile costs.  Rule number six requires some serious negotiation skills.   Rule #6 – Negotiate the Best Deal Consolidating the wireless spends puts companies in the driver’s seat at contract time. If you are new to buying corporate plans, welcome to the world where everything is negotiable. Unlike single user plans where pre-made plans are the law, the world of pooled plans is a competitive market where telcos expect to negotiate. Wireless carrier plans are more flexible than you may think! To get the best possible rates, assemble all your user profiles and numbers, and give your carriers a mini “RFP”. This doesn’t have to be a formal, drawn out document. What’s important is … Continue reading »

IT Leaders met to discuss security risks of VoIP

Monday, December 8, 2014

Shane Schick, Editor-in-Chief of CanadianCIO, provides his perspective on the most recent CIO Roundtable held by Avema.  IT leaders met to discuss the security risks of VoIP.  Read more here:  

Think Before You Buy: Procure Wireless Devices Rationally

Thursday, November 27, 2014

We’ve been discussing 10 rules to help reduce your mobile costs.  Rule number five may seem pretty obvious, but then again, every employee wouldn’t mind a shiny new device.       Rule #5 – Procure Wireless Devices Rationally Procuring wireless devices can certainly be interesting.  Weighing the pros and cons of different devices and plans is not a task to be taken lightly.  When a company procures office equipment, such as printers, computers, or office furniture, a rational cost/benefit process is undertaken. However, when it comes to wireless devices, all caution seems to go out the window. Bells and whistles mysteriously become “must haves”. Suddenly, Joe from accounting who never travels has a critical need for an iPhone with an … Continue reading »

Develop Clear Guidelines for Employee Mobile Usage

Friday, November 21, 2014

We’ve been discussing 10 rules to help reduce your mobile costs.  Once you’ve assessed your business needs to create mobile user profiles, you can use this information to address rule number four….   Rule #4 – Develop Clear Guidelines for Employee Mobile Usage Once you have established the business needs for each employee, it is necessary to ensure that each device is used appropriately. Telling employees to be responsible is not enough, as many of our clients can attest to.  We’ve seen many companies come to us with invoices in the thousands for an employee who used their device to stream video for their toddler, or play online games without a thought for the costs involved.  Clear, written policies are required to … Continue reading »

Create Mobile User Profiles Based on Business Need

Tuesday, November 18, 2014

We’ve been discussing 10 rules to help reduce your mobile costs.  Step three means assessing your business needs in order to create mobile user profiles.   Rule #3 – Create Mobile User Profiles Based on Business Need Wireless devices and services should be allotted based on what employees need to do their jobs. To determine best fit, companies should establish user categories, or mobile user profiles, based on job type. Salespeople who work in the field, for example, might determine one group. Senior managers who travel internationally might have a different set of needs. Those in production might be another category. To determine the needs of each group, consult with the appropriate stakeholders and ask some tough questions. For example, look at … Continue reading »

Make the move to corporate-liable devices

Tuesday, November 11, 2014

  Have you completed rule number one of the 10 essential rules for reducing wireless expenses?     Then it’s time to address rule number two.   Rule #2 – Move to Corporate-Liable Devices  To centralize the wireless spend, all wireless devices used in the business should be company-owned. This step not only enables the cost benefits of pooled plans, but improves oversight and control in several areas: Corporate-owned devices can be standardized and electronically monitored. This gives managers the ability to enforce user policies, and as well, implement appropriate security. An unmonitored device is equivalent to a stray key to the corporate network, and could be carrying sensitive information as well. Employees feel that when they own the device, it … Continue reading »

How moving to pooled plans can reduce mobile expenses

Wednesday, November 5, 2014

So what are the 10 essential rules for reducing wireless expenses?  Let’s start with rule number one. Rule #1 – Move to Pooled Plans Industry studies have shown that savings from this single step can reduce mobile expenses by 40% or more, and this has been the case with many of Avema’s customers. With a pooled plan, employees draw from a common airtime allotment. Usage is reported on a single invoice which is broken down by device. Pooled plans cost less, and open the door to other additional savings. For example, with a central plan, it is much easier to monitor usage, allowing managers to set limits, not to mention keep track of spending for budgeting purposes. Receiving a single invoice from your … Continue reading »